Below are common questions that our office receives from parents:
What is the Code of Student Conduct?
A set of community standards of prohibited conduct to promote student learning and accountability. The Student Code of Conduct (the Code) is available here.
What is the Family Educational Rights and Privacy Act (FERPA) and how do I access my student’s disciplinary record?
“The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.”
Under the FERPA Act of 1974, The University of North Carolina at Greensboro (UNCG) is restricted in releasing student information without the consent of the student. In order for a parent or any third party to have access to restricted information, the student must complete a FERPA waiver for the Office of Student Rights and Responsibilities (OSRR). The OSRR FERPA waiver is completed on a case by case basis and is office specific. Therefore your student cannot proactively sign a waiver and waivers signed for other UNCG offices will not suffice. Without a FERPA waiver form, OSRR staff is unable to discuss any details regarding the alleged violation with any party other than the student.
Detailed information about FERPA at The University of North Carolina at Greensboro can be found in the University Policy Statement at https://reg.uncg.edu/policies/ferpa/.
My student received a Student Conduct Conference Notification letter. What does this mean and how can I help my student?
A Student Conduct Conference (SCC) Notification letter outlines the alleged charges of a potential violation of the Student Code of Conduct and informs the student of the date, time, and location of their SCC meeting. Students may call the Office of Student Rights and Responsibilities at (336) 334-4640 for more information regarding the conduct process or can review the Conduct Process Flowchart.
You can help your student by discussing the incident(s) in question with them, reviewing the conduct process flowchart, and by reviewing the Student Code of Conduct. Our conduct process is intended to be an educational experience for the student, so it is important that the student is involved in navigating this process.
Should I call the Office of Student Rights and Responsibilities or attend the meeting on behalf of my student?
Without a FERPA waiver, the Office of Student Rights and Responsibilities (OSRR) is unable to discuss any details regarding the alleged violation with any party other than the student. Students can sign a FERPA waiver with our office to allow the OSRR staff to communicate with approved parties. Once a FERPA waiver is on file, the OSRR staff is happy to provide information about the incident(s) and our processes to parents and families. In addition, students may elect to have a non-speaking support person present with them throughout the conduct process at all of their meetings. Students can also elect to have an Attorney or Non-Attorney Advocate represent them throughout the conduct process. More information for Attorney/Non-Attorney Advocates can be found here.
Does my student need to hire an attorney?
The conduct process as outlined in our Student Code of Conduct is not comparable to criminal procedures. Formal rules of evidence and procedure do not apply. Therefore, there is no need to hire an attorney. However, it is within the rights of the student to hire an attorney, given that they follow the procedure for Attorney/Non-Attorney Advocates. More information for Attorney/Non-Attorney Advocates can be found here.
Can the Office of Student Rights and Responsibilities address off-campus violations?
Yes. The Student Code of Conduct applies to behavior both on and off campus. Students become subject to the terms of the Code after accepting admission to UNCG whether they are on or off-campus.
How is responsibility of a violation determined?.
In order to find a student responsible, the University must establish that the student is responsible for the alleged violation(s) by a preponderance of the evidence (i.e., that it is more likely than not that the student violated the Code). This determination must be based solely on the information presented. If a student fails to show to their scheduled Student Conduct Conference, the Office of Student Rights and Responsibilities has the right to resolve the incident in the student’s absence.
Will I be informed about my student’s conduct record?
Generally, the University will inform the parent or guardian when a student under the age of 21 has been found responsible for an alcohol or drug violation resulting in at least a Disciplinary Probation status. The purpose of Parental Notification is to open communication, collaborate with the parent and to develop strategies to help the student learn from this teachable moment. Parental Notification is sent by mail to the student’s permanent address.
How will this impact my student’s school record?
Disciplinary records are maintained for a minimum of eight (8) years from the date of resolution. If expulsion is given in resolution of a violation, the disciplinary record will be maintained indefinitely. A student’s disciplinary record may impact their ability to gain approval to study abroad, participate in leadership roles on campus or varsity athletics, transfer to another institution or gain entrance into a graduate program. If a student gives an employer or graduate/professional school permission to access his or her disciplinary record, information about the student’s violation(s) and sanction(s) will be shared.
How does a student disciplinary record affect my student’s application to graduate school?
Some graduate applications ask for information regarding a student’s criminal or disciplinary history, so be sure to carefully read what the application is asking. Your student should be honest about his or her disciplinary history. On occasion, universities will contact our office to verify the information your student has provided on his or her application.
What if my student is not satisfied with the outcome?
All students have the right to submit an appeal petition to the Office of Student Rights and Responsibilities. Please click here for more information on the appeals process.