Office of Student Rights & Responsibilities | Conduct Process

Conduct Process

Members of the UNCG community embrace fundamental principles to ensure a campus environment conducive to peaceful and productive living and study. These principles include five values:

  • Honesty
  • Trust
  • Fairness
  • Respect
  • Responsibility

Students who violate these values may be charged with a conduct violation. The Student Code of Conduct, in its entirety, is available online in the Student Policy Handbook.

Referral procedures

incident involving student referred

Information about the incident you were involved gets referred to the Office of Student Rights and Responsibilities for review and/or action under the Student Code of Conduct. We may contact you by your UNCG e-mail once your information has been received and processed.

notification letter of a Code of Conduct Charge

If you are charged with an alleged violation of the Student Code of Conduct, you will receive an email from our office to pick up your letter through our Maxient database system. A sample of that email is included below:

THIS IS AN OFFICIAL CORRESPONDENCE FROM THE OFFICE OF STUDENT RIGHTS AND RESPONSIBILITIES AT THE UNIVERSITY OF NORTH CAROLINA AT GREENSBORO

A letter has been issued to you electronically by our office. Upon clicking the link below, you will be taken to a screen displaying your name and requesting an access code to ensure confidentiality. Confirm that your name appears on the screen, and then enter your student ID number as the access code. If you are receiving this notice in your capacity as a leader of a campus organization, you should contact our office immediately to request the appropriate access code for your organization.

Your letter will appear in PDF format and should be printed or saved for your records. It will remain accessible through this link for 30 days. If the letter fails to appear, you may need to use a different computer or install the free Adobe Acrobat Reader. If you continue to experience difficulty accessing your letter or wish to confirm the legitimacy of this message, please contact our office at 336-334-4640.

Student Conduct Conference (SCC)

At the SCC, students have an opportunity to discuss the incident and charges with a conduct officer. The SCC allows the accused student to ask questions, accept or deny responsibility of the alleged conduct charges, and make decisions about how the student intends to proceed with the case. A responding party who fails to respond to a charge letter by attending the SCC or who at any time fails to respond to notification regarding the conduct process or refuses to abide by the conduct procedures, forfeits the right to have a SCC and waives their right to a hearing. The hearing officer will conduct the SCC in absentia of the responding party and make a determination of responsibility based on the information available.

Conduct Review

If a student fails to attend a scheduled SCC, the conduct officer then schedules a Conduct Review. During the conduct review, the hearing officer will have a conversation with the student(s) about the incident. They will discuss how the incident happened, why it happened and the likelihood of the behavior happening again. Following this conversation, sanctions are assigned that are designed to help the student learn from the experience. If conduct review is scheduled, but the student fails to attend, a decision is rendered in the student’s absence.

Hearings

    Hearing Panels are an appropriate panel of students and/or staff/faculty trained to participate in the campus conduct process. This group makes a determination of responsibility in conduct and academic integrity cases then determines appropriate sanctions for students found responsible for violations of the Student Code of Conduct or Academic Integrity Policy.

    • Student Advisors are representatives of the Student Government Attorney General’s Office who advise the responding party, student charged with violating the Code, of the conduct process and is available to assist in the preparation and presentation of information to the conduct officer or hearing panel.
    • Case Coordinators are representatives of the Office of Student Rights and Responsibilities who advise the reporting party of the conduct process and will assist in the preparation and presentation of information to the conduct officer or hearing panel.

    What to Expect

    Before your Panel Hearing be sure that you have submitted your evidence and witness list to the Office of Student Rights and Responsibilities three business days before your hearing. Your Case Coordinator or Student Advisor can assist you with this process. The Office of Student Rights and Responsibilities can also answer any questions you may have about the hearing.

    During the hearing you and a University Official, usually the Case Coordinator, both give an opening statement, provide testimony about the case, and question your witness(es). The Hearing Panel gets the opportunity to question all witnesses and evidence. Then you and the University Official present closing statements to the Hearing Panel.

    After the closing statements, the Hearing Panel will make a decision of responsible or not responsible based on the information presented during the hearing.

    Finally if you are found responsible then the Hearing Panel deliberates about educational sanctions. You and the Case Coordinator each offer recommendations for sanctions. The Hearing Panel will ultimately determine the imposed sanctions.

    Attendees

    • Conduct Officers are University Officials who are trained and supervised by the Office of Student Rights and Responsibilities to review a wide range of reported misconduct.  Conduct officers make a determination in a conduct officer hearing of responsibility and, if applicable, sanctions.
    • Student Advisors are representatives of the Student Government Attorney General’s Office who advise the responding party, student charged with violating the Code, of the conduct process and is available to assist in the preparation and presentation of information to the Conduct Officer.
    • Case Coordinators are representatives of the Office of Student Rights and Responsibilities who advise the reporting party of the conduct process and will assist in the preparation and presentation of information to the Conduct Officer.

    What to Expect

    Before your Hearing be sure that you submitted your evidence and witness list to the Office of Student Rights and Responsibilities three business days before your hearing. Your Case Coordinator or Student Advisor can assist you with this process. The Office of Student Rights and Responsibilities can also answer any questions you may have about the hearing.

    During the hearing you and a University Official, usually the Case Coordinator, both give an opening statement, provide testimony about the case, and question your witness(es). The Conduct Officer gets the opportunity to question all witnesses and evidence. Then you and the University Official present closing statements to the Conduct Officer.

    After the closing statements, the Conduct Officer will make a decision of responsible or not responsible based on the information presented during the hearing.Finally if you are found responsible then the Conduct Officer deliberates about educational sanctions. You and the Case Coordinator each offer recommendations for sanctions. The Conduct Officer will ultimately determine the imposed sanctions.

    Educational sanctions

    Educational Sanctions are meant to educate students about the impact of their behavior and encourage reflection on their decision making process. If you are found responsible for a conduct violation then you’ll have the chance to discuss and recommend sanctions that you think are appropriate with a conduct officer or hearing panel.

    When recommending sanctions, try to think of ones that will:

    • Be appropriate for the conduct incident and your actions;
    • Be meaningful for you and/or the community.

    Section 15 of the Student Code of Conduct provides a listing of common sanctions. However, this list is not exhaustive.

    related links

    Academic Integrity Policy

    Dean of Students Office

    Student Code of Conduct

    Student Policy Handbook

    UNCG Policy Manual

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