Office of Student Rights & Responsibilities | Faculty-Student Joint Conference

Faculty-Student Joint Conference

In the event of a suspected violation of academic integrity, the instructor will schedule a conference with the student. The following statements outline the proper sequence of events for such a conference:

  1. The faculty member contacts the student in writing to inform the student that an allegation has been made and a faculty-student conference needs to be held to discuss this matter.View the Academic Integrity Notification Template
  2. At the time of this notification, the instructor shall provide the student with the following statement of rights:
    1. The student has the right to postpone the conference and/or entering a plea for at most two (2) business days if desired.
    2. The student should realize that he/she is under no pressure, either overt or implied, to admit responsibility.
    3. If the student does not admit responsibility, the matter will go through the Academic Integrity Hearing Panel Process.
    4. The student cannot drop nor grade replace a course in which an academic integrity violation has occurred.
    5. Before the conference, you should familiarize yourself with the entire Academic Integrity Policy. You are encouraged to consult the Office of Student Rights and Responsibilities at 336-334-4640.
    6. You have may bring a silent support person to the Faculty-Student Conference.
  3. During the conference the instructor shall inform the student of the particulars of the suspected violation and the reason(s) for believing such has occurred (the faculty member is under no obligation at this time to reveal identities of third party individuals who may have reported the allegation);During the conference, complete the
  4. Following this conference, one of four courses of action will be pursued:
    1. if the instructor believes the allegation is not supported by the facts, it will be dismissed.
    2. if the instructor still believes there has been an offense, the instructor will indicate to the student assignment of the appropriate sanction. If the student concurs in this outcome, the instructor will complete an “Academic Integrity Violation Form” concerning the violation.
    3. if the student disagrees with the finding, the instructor will complete the “Academic Integrity Violation Form” and forward it to the Office of Student Rights and Responsibilities within five (5) business days to initiate the hearing process.
  5. All completed “Academic Integrity Violation Forms” are to be submitted to the Office of Student Rights and Responsibilities for appropriate action and/or recording within ten (10) days of completion.
  6. If an accused student fails to respond to faculty notification of the Faculty-Student Conference within five (5) business days, the accused student will forfeit the options described above. The accused student will receive a finding of “responsible” and the sanctions determined by the faculty member will go into effect.
  7. A student may not drop a course to avoid an academic integrity allegation or assigned sanction resulting from a proven allegation.
  8. If the student admits to the offense and accepts the sanction, or is found responsible in the hearing process, and if this is the student’s second offense, suspension or expulsion shall be mandatory.
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